|For staff||The online system will allow the lookup, sending, receiving and recording of their own information. Timesheets and claims for additional hours will be available for electronic submission and will replace current paper-based processes.|
|For managers and supervisors||The online system will allow the lookup, sending, recording, monitoring and reporting of timesheet payments and additional hour claims. Authorisation will also occur online.|
The system has been used by a few early adopter departments since October 2015. Payments using this module have been live since November 2015.
The system has a number of benefits that include; removal of paper, better visibility of payments, more accurate payments, staff paid on the QMUL pay spine, payments that will be closer to when the work was undertaken.
This page links you with information to help you make use of the new online module. The first part deals with eligibility and the second part with using the system
|For staff||You are eligible if; you complete a paper timesheet or additional hours claim form or if you give your hours to your manager to complete on your behalf and you are not (1) student demonstrator (2) Student Union staff not on QMUL pay spine (3) claiming a one-off payment |
eligibilityflowchart-employee [PDF 392 KB]
|For managers and supervisors||My staff are not on the exceptions list described above and I authorise their timesheets or claims for additional hours or submit claims to payroll on spreadsheets. |
eligibilityflowchart-manager [PDF 403 KB]
2. Using the system
Getting started is a brief document summarising both the process and the system. This is an core introduction to both process and system with high level process chart. Further detailed guides on specific parts of the process are available in the resources section below.
Employee Login to Timesheets [PDF 96 KB]
Employee Submits Timesheet [PDF 350 KB]
Understanding Deleting Timesheets [PDF 305 KB]
Employee Withdraws a Timesheet [PDF 285 KB]
Employee Amends Submitted Timesheet [PDF 85 KB]
Employee Resubmits a Withdrawn Timesheet [PDF 177 KB]
Employee Resubmits a Rejected Timesheet [PDF 198 KB]
Manager Authorises a Timesheet [PDF 247 KB]
Manager Rejects a Timesheet [PDF 251 KB]
Employee Amends Authorised Timesheet [PDF 274 KB]
Understanding Team View for Managers [PDF 206 KB]
Understanding Bins View for Managers [PDF 186 KB]
Understanding Calendar View for Employees [PDF 295 KB]