If you have applied successfully to be a Games Maker or Ambassador or volunteer participant in the opening or closing ceremonies for the Olympic or Paralympic Games, the maximum number of days additional paid leave is 10 working days; taken during both sets of Games and in training sessions before the Games start. It will be pro-rated for part-time employees. Any time off over and above this will have to be taken out of your normal holiday entitlement.
If leave is approved, and it does not exceed the maximum entitlement, it will not be taken off your normal holiday entitlement. The time off can be taken as days for volunteering or training to be a volunteer or a combination of the two. For example if you are volunteering for 8 days and also have a requirement to attend 5 days’ training, making a total of 13 days’ commitment as a Games Maker, you would need to take 3 days’ annual leave.
If one or more of the days that you are volunteering as a Games Maker or London Ambassador falls on a non working day, including weekends, compensating time off (time off in lieu) will not be granted.
Show your manager documentation that you have been chosen as a volunteer and the amount of time off required. Olympic Leave and annual leave requests should be made in the normal way through MyHR or equivalent system. Your manager will endeavour to honour applications for time off for this purpose, but requests can be refused, particularly if you are an essential member of staff who is required to be on campus during this time and also if agreement to a request would mean that the department is short-staffed.