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Forms and Template Documents

On this page Recruiting Line Manager's will find template forms and documents to use during the various stages of the recruitment process.

Vacancy Authorisation

For a vacancy to be authorised a Job Profile and Advert need to be uploaded onto i-GRasp. Please visit our Grading and Job Evaluation page for new guidelines on how to create a job profile along with the QMUL Job Profile template. The Advert template can be found here [DOC 25KB].

Shortlisting Forms

Below are a range of example shortlisting forms that you can use to record your decisions following shortlisting. You can devise your own shortlisting forms if you do not wish to use these.

Template for assessing each candidate [DOC 97KB]

Template for summarising all the candidates [DOC 138KB]

Excel shortlisting form [XLS 29KB]

Interviews

Interview Request Form - You will need to complete this form once you are ready to schedule and interview the shortlisted candidate(s). Please return this to your HR contact together with the shortlisting form.

SMD Interview Request Form - For SMD only - You will need to complete this form once you are ready to schedule and interview the shortlisted candidate(s). Please return this to your HR contact together with the shortlisting form.

Invite to Interview Letter [DOC 76KB] - You can use this letter to invite candidates to interview directly if you do not want them to book an interview slot using i-GRasp.

Form to record interview notes [DOC 31KB] - This form is a suggested format for the panel to record notes at interview.

Interview Record Form [DOC 36KB] - You will need to complete and return this form to your HR contact once interviews have taken place and you have identified a successful candidate.

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