Procedures menu


The responsibility for recruitment and selection of new employees belongs to managers throughout Queen Mary University of London (QMUL).

QMUL uses the i-GRasp system as an authorisation tool to manage vacancies and as a means for candidates to apply for vacancies. 


There is a range of guides to support line managers throughout the recruitment process:

The Recruiting Manager's Guide to i-GRasp explains specific steps on the i-GRasp system.

How to set up interviews

Right to work checks

Making an offer of employment

Giving feedback to applicants

Obtaining references

Removal expenses guide 

Tier 2 and Tier 5 Migrants - QMUL's Duties and Compliance - Information for Schools/Institutes/Departments

Staff Accommodation

Certification to recruit

It is QMUL's policy that all those participating in recruitment panels have the appropriate knowledge and skills. This is usually achieved by attending the one day Fair Selection and Recruitment course. Alternatively, if you have received prior training in recruitment and selection you simply need to pass the online test. To take the Fair Selection and Recruitment test please contact Marcia Williams on extension 5585 or email at

Please note: The test is only for new staff members who have been trained in a different organisation and want to certify acquired prior learning.

If you are not sure what is right for you, please have a look at the flow chart below:

Fair Selection and Recruitment flow chart [PDF 217 KB]

To book the one day course click here and enter course code hr001: 

Disclosure and Barring Service

Certain roles within QMUL will require a screening from the Disclosure and Barring Service. Please see the Disclosure and Barring Service page for information for schools, institutes, departments and applicants.

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